Privacy Policy

1. Introduction

EpochNotes ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard information when you use our AI-powered transcription and note-taking service.

2. Information We Collect

2.1 Audio Content

Collection: When you use our service, audio recordings are initially stored on your local device and then temporarily processed through our backend services.

Processing: Audio content is sent to third-party AI services (Google's Gemini) for transcription, summarization, and question-answering capabilities.

Retention: We do not permanently store your audio recordings, transcriptions, summaries, or Q&A content on our backend services after processing is complete.

2.2 Personal Information

We do not collect or store personal information such as:

• Email addresses
• Names
• Phone numbers
• Physical addresses
• User accounts or login credentials

Our service is designed to function without requiring user registration or login.

2.3 Analytics Data

We collect anonymous usage analytics including:

• Page views and navigation patterns
• Feature usage statistics (which functions are used)
• Performance metrics and error logs
• Device and browser information (anonymized)

This data is completely anonymous and cannot be linked to any individual user.

3. How We Use Information

3.1 Service Provision

• Process audio content for transcription and summarization
• Generate responses to user questions about their content
• Provide the core functionality of the application

3.2 Service Improvement

• Analyze anonymous usage patterns to improve user experience
• Identify and fix technical issues
• Develop new features based on usage trends

4. Information Sharing

4.1 Third-Party AI Services

Your audio content is processed using Google's Gemini AI service. This processing is necessary to provide transcription, summarization, and Q&A functionality. Google's privacy policies and terms of service also apply to this processing.

4.2 No Sale or Sharing

We do not sell, trade, or otherwise transfer your information to third parties for marketing or commercial purposes.

5. Data Security

We implement appropriate technical and organizational measures to protect your information:

• Secure transmission of data between your device and our services
• Temporary processing with automatic deletion after completion
• Regular security assessments and updates
• Limited access to processing systems

6. Data Retention

Audio and Processed Content: Not retained on our backend services after processing is complete.

Local Storage: Audio recordings remain on your device until you choose to delete them.

Analytics Data: Anonymous usage data may be retained for service improvement purposes.

7. Your Rights and Choices

Since we don't collect personal information, traditional data rights (access, deletion, portability) don't apply in the usual sense. However, you can:

• Control what audio content you choose to process
• Delete audio recordings from your local device at any time
• Stop using the service at any time
• Contact us with privacy concerns at support@codehub.nl

8. Children's Privacy

Our service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13.

9. International Data Transfers

Your audio content may be processed on servers located outside your country of residence, including through Google's global infrastructure. We ensure appropriate safeguards are in place for such transfers.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify users of any material changes through the app interface. Your continued use of the service after such modifications constitutes acceptance of the updated Privacy Policy.

11. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at:

Email: support@codehub.nl